Privacy Policy

1. Who We Are
Thought Partners is a trading name of Alistair Scott, operating as a sole trader based in the United Kingdom. We provide coaching, mentoring, leadership development, and advisory consultancy services. We are committed to protecting and respecting your privacy.

2. Our Commitment to Your Privacy
Everyone has rights regarding how their personal data is handled. We collect, store, and process personal data to provide our services, and we are committed to handling it lawfully, transparently, and securely. This policy explains how we do that.

3. Data Protection Principles
We comply with the UK General Data Protection Regulation (UK GDPR), which requires that personal data must be:
- Processed lawfully, fairly and in a transparent manner
- Collected for specified, explicit and legitimate purposes
- Adequate, relevant and limited to what is necessary
- Accurate and kept up to date
- Retained only for as long as necessary
- Processed securely to prevent unauthorised access or loss

4. Information We Collect
We may collect the following personal data:
- Full name
- Email address
- Phone number
- Job title
- Comments or messages provided via the website
- Technical data via cookies (if applicable)

5. How We Use Your Information
We use your data for the following purposes:
- To respond to your enquiries
- To deliver coaching, mentoring, leadership, or consultancy services
- To manage communications, contracts, payments, and feedback
- To comply with legal obligations

Legal Bases for Processing:
- Consent (e.g., form submissions)
- Contract (e.g., provision of services)
- Legal obligation (e.g., tax record-keeping)
- Legitimate interest (e.g., running our business effectively)

6. Special Category Data
We do not intentionally collect special category data (e.g., race, health, beliefs). If such data arises during our work, it will only be processed with your explicit consent, or if legally justified (e.g., safeguarding or vital interest).

7. Data Sharing
We will not sell your data. We may share it with:
- Google Workspace (for secure data storage and email)
- HMRC or legal authorities if required by law
- Professional advisers (e.g., accountant)
- Website analytics or hosting providers (if applicable)

8. International Data Transfers
Your data may be stored using cloud providers that host in the UK or EU. If transferred outside the UK, it will be safeguarded through recognised legal mechanisms.

9. Data Retention
We retain data only as long as necessary:
- For service delivery and legal obligations
- For up to 6 years in case of legal or financial records

10. Your Rights
You have the right to:
- Access your data
- Request correction or deletion
- Object to processing or request restriction
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)

11. Data Security
We use password protection, access controls, secure cloud platforms, and two-factor authentication to keep your data safe.

12. Changes to This Policy
We may update this policy occasionally. Changes will be posted on our website with a new “last updated” date.

13. Contact Us
For questions or to exercise your data rights, contact:
Alistair Scott
Email: support@thoughtpartners.co.uk
Business Name: Thought Partners

Last updated: 27th June 2025